AI that does the ordinary work
and cannot make things up
I get how your business runs out of people's heads and into a system that handles the repetitive parts for you — and shows you exactly what it did, every time.
Book an Operations Audit — $650You probably said one of these this month
- “My staff keeps doing it a different way every time.”
- “I can't take a week off without everything stopping.”
- “Training someone new takes three weeks, and I do it three times a year.”
- “When Dave leaves, half of how this place works leaves with him.”
None of those are AI problems. They are the same problem: how your business works lives in a few people's heads, and nowhere else.
Writing it all down is the fix, and it never happens, because writing it all down is a month of work nobody has. That is the part I have solved. I interview you, and the system I built turns what you say into finished procedures — each one with the steps in order, the screenshots where they are needed, and how to tell it actually worked.
A procedure you cannot tell has failed is not a procedure. That section is in every one I write.
Why this one doesn't make things up
Most “AI for business” is a chat box with your logo on it. It will invent a step, tell you it did something it did not do, and quietly send your customer list to somebody else's server. Those are not edge cases; they are Tuesday.
I built the system I use for this myself, over years, and every one of these is enforced in the code rather than promised in the marketing:
| The guarantee | How it is enforced |
|---|---|
| It never deletes your work | The AI can move things and add things. Deleting is yours alone — there is no code path where it can remove your writing. |
| It only claims what it actually did | The real work happens before the AI is asked to describe it, so it can only narrate changes that already happened. |
| Every action is logged, permanently | An append-only log inside the document itself. Nothing rewrites it, including me. |
| You can see exactly what was sent | A preview of the entire request before it goes: every source, what was left out, and the exact words. Not a summary of it — the thing itself. |
| Private means private | Anything you mark private is blocked at four independent layers. It never reaches an AI, and that is verified automatically on every change. |
What it costs
Fixed prices, published, because you should not have to sit through a sales call to find out whether you can afford something.
- A 90-minute walkthrough of how the business actually runs.
- A written Operations Map: every recurring process, who owns it, what is written down, and what only lives in someone's head.
- The ten procedures worth documenting first, in order.
- A plain answer on where AI helps you — including where I would tell you not to bother.
You keep the document whether or not you hire me again.
- 12–20 finished procedures, written from interviews and whatever you already have.
- Each with purpose, prerequisites, ordered steps, screenshots, how to verify it worked, and what to do when it fails.
- Searchable, editable by you, and exportable as plain text files you own forever.
- Two hours of training for your team.
$2,800 up to 12 procedures, $4,500 up to 20.
- Your own instance, with your categories and your vocabulary.
- Connected to the tools you already use — your calendar, your scheduler, your files — so it knows what is happening without anyone retyping it.
- Your recurring work set up so it appears in the day's plan automatically.
- Handover documentation and a runbook for whoever looks after your IT.
Price depends on how many systems are connected.
- Hosting, backups, updates and a support channel.
- A quarterly review: what is out of date, what changed, what to add.
- First call on my time for changes.
Additional work beyond this: $110/hour, or $95/hour on a retainer.
Where your data lives
This is the second question everybody asks, so here is the answer in writing before you have to ask it.
By default, I host it
Your own instance on my server, with per-client backups and a restore procedure I have actually tested rather than merely configured. Included in the monthly.
Or it runs entirely on your hardware — +$1,500
Your server, your building, your network. Nothing leaves except the specific requests you make to an AI provider, and you can see every one of those before it is sent. For anyone whose answer to “where is our data” has to be “here”, this is the option.
Either way, you can leave
Everything is stored as ordinary text files. Export the lot at any time and it opens in any text editor on earth, with or without me. No format you need my permission to read.
How I know it works
I did not build this to sell it. I built it because I needed it, and I have used it every working day since. Everything I sell you is something I run my own business on.
The Developer's Notebook is where I write up how it is built and what broke along the way — including the mistakes. If you want to know how somebody thinks before you hire them, that is the honest version.
You can also just look at it: AIOS is the system itself.
Questions people actually ask
- We already use [scheduling tool / CRM / spreadsheet]. Do I have to stop?
- No, and you should not. This reads from the systems you already use so it knows what is going on. It does not write back into them — deliberately. I am never going to be the reason a record in your booking system changed.
- Do I have to change how I work?
- No. You write the way you would on paper and the system reads it. There is no syntax to learn and no format to get right. If a plain English sentence is not understood, that is a bug in my software and I fix it — that is how it has been built from the start.
- Who owns the procedures once they are written?
- You do, completely. They are your words, in plain text files, in your account. Nothing about them is licensed to me.
- What happens if I stop paying, or you get hit by a bus?
- You export everything and it still opens. That is why it is plain text and not a database only my software can read. If I disappear, you lose my time; you do not lose your business's documentation.
- Can it run on our own server?
- Yes — $1,500 on top of the deployment, and then it is entirely yours. Most clients take the hosted version; the option exists because for some businesses it is the only acceptable answer.
- How long before I see something useful?
- The audit produces a document in a week. The first working procedures exist inside two weeks of starting the main engagement — you are not waiting until the end to see anything.
Start with the audit
$650, about a week, and you keep the document either way. Tell me what you do and what keeps going wrong, and I will tell you honestly whether I can help.